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5.2 HazCollect SOP Template

A HazCollect Standard Operating Procedure or Guide (SOP or SOG) is highly recommended for ensuring the appropriate and effective use of the HazCollect system by your jurisdiction. Job Aid #4, HazCollect SOP Template, should assist you as a guide in developing your own, customized SOP, and ensure that essential elements are addressed.

If you do the "homework" described as planning preparation in the previous lesson, and adapt the SOP template, this step in implementation should be neither lengthy nor cumbersome. As a key stage in your implementation strategy, the development of a HazCollect SOP can serve you well for years to come.

Job Aid #4 can be accessed from the "Try It" button below.

SOP Benefits

  1. The potential benefits of a HazCollect SOP are many, including:
    1. Policies with respect to when and by whom an NWEM may be issued are developed and clearly stated.
    1. Roles and responsibilities of participating individuals are clearly defined.
    1. Typically, SOPs can include more detail than a plan level document, and specific instructions can serve as the basis for training, or as a job aid in itself.
    1. Typically, SOPs can be updated, revised, and reissued much more easily than a plan level document.
    1. The SOP can provide the basis for an After Action review and evaluation.
    1. The SOP can provide a mechanism for communication with other organizations involved in the process, both during development and after issue.
    1. Finally, having the HazCollect process written down and formalized ensures a measure of continuity over time, as personnel assignments change.
HazCollect SOP Template Sections
  1. 1. Background
    This introductory section provides the legal basis for the Emergency Alert System, the jurisdiction's warning authority, and a brief description of HazCollect.
  1. 2. Purpose
    A brief statement of the purpose of the SOP is provided.
  1. 3. Scope
    A brief statement of the scope of the SOP is provided, in terms of the jurisdiction covered, the appropriate use of EAS, and the specific NWEM types to be used.
  1. 4. Policy
    The policy section describes the use of NWEM templates, approval authority, coordination with the Public Information Officer, incorporating into emergency response exercises and After Action Reviews.
  1. 5. Responsibilities
    The responsibilities section names participating individuals by position (title), and lists the functions or activities for which they are responsible. The template includes "typical" assignments, but these should be adapted to suit local practice.
  1. 6. Procedure
    The procedure section lists the steps to be followed for issuing an NWEM through HazCollect. The template references the "best practices" described in the previous chapter of this training, and is necessarily somewhat general. Include as much detail as needed to adequately describe the process.
  1. References
    This section lists external documents relating to the SOP, and the template suggests some likely candidates.
  1. Appendices (or Attachments)
    This section lists any appendices or attachments, such as NWEM templates, After Action Review checklist, any further instructions or additional job aids.
Job Aid Job Aid Job Aid, HazCollect SOP Template
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